Outsourced back office, built for U.S. businesses
VGrow Advisors delivers outsourced bookkeeping, accounting, and virtual-assistant services tailored to U.S. property managers, CPA firms, and small businesses. We work inside your existing software, on your timezone, with the precision of an in-house team.
Our Core Services
Six service pillars, fully managed by dedicated teams — pick what you need or bundle the lot.
Bookkeeping & Accounting
Clean, accurate books — closed on time, every time. We handle the full cycle so your CPA receives a year-end file that needs no cleanup.
- Daily transaction categorization and coding
- Bank, credit-card, and merchant-account reconciliations
- Accounts payable / accounts receivable management
- Payroll processing support (Gusto, ADP, Paychex, QuickBooks Payroll)
- Monthly financial statements (P&L, balance sheet, cash-flow)
- Sales-tax tracking and filing support across U.S. states
Property Management Back-Office
A full back-office team for property management firms of any size — residential, commercial, HOA, and short-term rental.
- Lease setup, renewals, move-ins and move-outs
- Rent posting, Section 8 HAP reconciliation, delinquency reports
- Owner statements and monthly disbursements
- Vendor onboarding, COI and W-9 tracking, 1099 prep
- Work-order coordination in Meld, EZ Repair, and native portals
- Trust-account reconciliation and compliance reporting
Virtual Assistant Services
Trained VAs for the admin work that drains your day — fully managed, supervised, and cross-trained so nothing ever goes dark.
- Inbox and calendar management, meeting prep
- Tenant, owner, and vendor communications (phone + email)
- CRM hygiene, data entry, lead follow-up
- Document digitization, naming, and cloud filing
- Marketing support: Zillow, Craigslist, MLS, AHRN listings
- Show Mojo, Rently, and Tenant Turner scheduling
Tax Prep Support & 1099s
We don’t replace your CPA — we make your CPA’s job easier and your tax season quieter.
- Year-end book cleanup and reclassification
- W-9 collection from vendors and contractors
- 1099-NEC and 1099-MISC preparation and e-filing
- Year-end owner packets and K-1 support files
- Fixed-asset schedules and depreciation roll-forward
- Direct handoff to your U.S. tax preparer in their format
Audit Prep & Internal Controls
Sleep through surprise audits. We build the paper trail before anyone asks for it.
- Recurring 6-month internal audits of owner/tenant ledgers
- Vendor compliance checks (COI, W-9, license expiry)
- Documented SOPs for every recurring workflow
- Segregation-of-duties review for small teams
- Trust-account and escrow reconciliation evidence
- Clean audit binders for state regulators and investors
Advisory & Growth Support
For owners who want more than just a bookkeeper — a second brain on the numbers.
- Monthly KPI dashboards tailored to your business model
- Cash-flow forecasting and 13-week rolling projections
- Pricing, margin, and portfolio profitability analysis
- Budget vs. actual reviews with your leadership team
- Operational SOP design for scaling headcount
- Preparing clean books for an SBA loan, line of credit, or sale
The Day-to-Day Detail
A sample of the recurring tasks we pick up for property-management clients — every engagement is scoped to your exact workflow.
Daily Tasks
Morning-ready when you log in.
- Upload and code vendor invoices and utility bills
- Process incoming work orders and contact tenants
- Send maintenance satisfaction surveys
- Post rent receipts and flag exceptions
Monthly Tasks
Close the month cleanly, every time.
- Run and archive owner reports
- Email lease-expiration reports to owners
- Notify tenants and owners before lease end
- Reconcile operating, security-deposit, and trust accounts
Annual Tasks
So tax season isn’t a scramble.
- Send year-end reports to owners
- Generate, file, and distribute 1099s
- Archive W-9s and COIs for the full year
- Hand off clean books to your CPA
Maintenance
- Work-order intake and vendor follow-up
- Utility-bill tracking and tenant surveys
- Update Meld, EZ Repair, and Property Meld
- Escalate warranty and insurance claims
Rent, Late Fees & Eviction
- Rent processing (ACH, checks, Section 8 HAP)
- Send late-fee and vacate notices per state law
- Generate delinquency and rent-roll reports
- Coordinate eviction filing documentation with attorneys
Marketing Support
- List units on Zillow, Craigslist, MLS, AHRN
- Watermark, resize, and tag unit photos
- Manage Show Mojo, Rently, and Tenant Turner
- Respond to inquiries within business hours
Owner Management
- Add owners and properties to the system
- Send monthly owner statements and disbursements
- Manage year-end financials and 1099s
- Track ACH banking changes securely
Tenant Management
- Prepare lease agreements and addenda
- Handle move-ins and move-outs end-to-end
- Track renters-insurance policies and renewals
- Manage security-deposit refunds and disputes
Vendor Management
- Onboard new vendors in your system
- Request and track COIs and W-9s
- Monitor license and expiration dates
- Pay approved invoices on schedule
Internal Audits
- Owner and tenant ledger audits every 6 months
- Vendor compliance checks (COI, W-9, licensing)
- Trust-account reconciliation evidence
- Exception reporting with root-cause notes
Reporting
- Lease signings YTD and pipeline
- Move-ins/outs summary with revenue impact
- Work-order and deactivated-owner reports
- Custom KPI dashboards on request
Digital Filing
- Upload and categorize all documents
- Organize in your cloud (Dropbox, Drive, SharePoint)
- Apply consistent naming conventions
- Archive per your retention policy
Not sure which service fits?
We'll scope a free 30-minute review of your current workflow and identify exactly where we can create the most leverage for your business.
Book a Free Scoping Call